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The site includes information, and the software and media on which it is operated or contained, (individually and collectively the 'Information') which is made available by the Publications Office of the European Union (the Publications Office). Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them.

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Please note that it cannot be guaranteed that a document available online exactly reproduces an officially adopted text. Only the Official Journal of the European Union (the printed edition or, since 1 July 2013, the electronic edition on the EUR-Lex website) is authentic and produces legal effects.

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Copyright notice

© European Union, 1994-2024

The Commission's reuse policy is implemented by Commission Decision 2011/833/EU of 12 December 2011 on the reuse of Commission documents.

Unless otherwise noted (e.g. in individual copyright notices), the reuse of the editorial content on this website owned by the EU is authorized under the Creative Commons Attribution 4.0 International (CC BY 4.0) licence. This means that reuse is allowed, provided appropriate credit is given and any changes are indicated.

You may be required to clear additional rights if a specific content depicts identifiable private individuals or includes third-party works (drawings, photos, audio, video, etc.). To use or reproduce content that is not owned by the EU, you may need to seek permission directly from the respective rightholders. Software or documents covered by industrial property rights, such as patents, trademarks, registered designs, logos and names, are excluded from the Commission's reuse policy and are not licensed to you.

Materials provided by beneficiaries receiving EU funding may only be used according to the terms and conditions applicable to the respective grant.

If in doubt, any copyright queries regarding the re-use of CORDIS documents or information, shall be addressed by email to: op-copyright@publications.europa.eu

Privacy Statement on the protection of personal data

Introduction

The European Commission (hereafter 'the Commission') is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation 'CORDIS', undertaken by unit C.4 'CORDIS and Research Result Services' of the Publications Office of the European Union, is presented below.

Why and how do we process your personal data?

Purpose of the processing operation: Unit C.4 'CORDIS and Research Result Services' of the Publications Office collects and uses your personal information to disseminate the results of EU-funded research and innovation projects on CORDIS.

The service offers various functions for end users to identify themselves, to receive notifications and publications, and to publish information. Personal data is collected to allow the users to personalise their use of the service, in particular to receive email notifications and newsletters on new or updated information, to receive postal delivery of publications and be invited to participate in surveys or quizzes.

Your personal data will not be used for any automated decision-making including profiling.

The contact details of participants in EU-funded research and innovation projects may also be made publicly available on CORDIS to support contact between research actors and the exploitation of research results. This data is covered by data protection record DPR-EC-01024 (Grant management).

CORDIS uses EU Login, the European Commission’s Identity Management Service, for authentication. Personal data stored by EU Login is subject to a separate privacy statement and is covered by DPR-EC-03187.

For users who contact the CORDIS helpdesk, record DPR-EC-00493 describes how personal data is handled.

On what legal grounds do we process your personal data

We process your personal data, because:

• processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
• processing is necessary for compliance with a legal obligation to which the controller is subject;
• you as the data subject have given consent to the processing of your personal data for one or more specific purposes.

Additional legal bases for the processing:

• Regulation (EU) 2021/695 of the European Parliament and of the Council of 28 April 2021 establishing Horizon Europe – the Framework Programme for Research and Innovation, laying down its rules for participation and dissemination, and repealing Regulations (EU) No 1290/2013 and (EU) No 1291/2013
• Regulation (EU) No 1291/2013 of the European Parliament and of the Council of 11 December 2013 establishing Horizon 2020 - the Framework Programme for Research and Innovation (2014-2020)
• Commission Decision 2011/833/EU of 12 December 2011 on the reuse of Commission documents
• Decision 2009/496/EC, Euratom of the European Parliament, the Council, the Commission, the Court of Justice, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions of 26 June 2009 on the organisation and operation of the Publications Office of the European Union

Which personal data do we collect and further process?

In order to carry out this processing operation, unit C.4 'CORDIS and Research Result Services' of the Publications Office collects the following categories of personal data (*=mandatory):

To register as a CORDIS user, you must first have created and signed into your EU Login account.

CORDIS profile: first name*, last name*, email address* (copied from EU Login), language preference*, organisation type, role in the organisation, domains of interest, participation in EU programmes.

Postal subscriptions: first name*, last name*, organisation name, street address*, postcode*, city* and country*.

Surveys and quizzes: name, email address, nationality, location, postal address, social media accounts.

CORDIS newsletter subscription: email address.

The provision of personal data is mandatory in order to benefit from the requested services.

How long do we keep your personal data?

Unit C.4 'CORDIS and Research Result Services' of the Publications Office only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for the duration of your activity in the site.

Your personal data will be deleted if you do not log in for 2 years or if your postal address is no longer valid.

If you have subscribed to the CORDIS newsletter, you will remain on the mailing list until you choose to unsubscribe.

How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the General Data Protection Regulation (‘GDPR’ Regulation (EU) 2016/679).

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the 'need to know' principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

The public CORDIS website and repository are processed externally:

Website hosting: contract 10841, lot 4 (expiry: March 2028), signed with the consortium of NETCOMPANY - INTRASOFT S.A and NTT DATA BELGIQUE SRL, 2b rue Nicolas Bové, L-1253 Luxembourg

Database processing: contract 10841, lot 3 (expiry: March 2028), signed with the consortium of Cognizone BVBA SRL – ALTIA Consultores S.A. – Software Imagination & Vision S.R.L., Rue des Pères Blancs 4, 1040 Etterbeek, Belgium

The contractors are bound, in particular, by articles II.8 and II.9 regarding confidentiality and protection of personal data.

What are your rights and how can you exercise them?

You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You have consented to provide your personal data to Unit C.4 'CORDIS and Research Result Services' of the Publications Office for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under heading 10 below) in your request.

Your requests will be handled within a maximum of 10 working days.

Contact information

The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Unit C.4 'CORDIS and Research Result Services' of the Publications Office, info@publications.europa.eu

The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (data-protection-officer@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

Where to find more detailed information

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to them. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00459.

Cookies

When you visit this website, we place small files called cookies on your computer or mobile device. They enable the website to remember your actions and preferences over a period of time.

First-party cookies

CORDIS uses the following first-party cookies:

If you log into CORDIS, the EU Login service sets these authentication cookies.

The cookie-related information is not used to identify you personally and the data collected on your browsing behaviour on our website is kept in secure conditions.

You can control and/or delete cookies as you wish. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit and some services may not work.

You can choose to accept or reject the cookies on this site by using the links below. If you refuse cookies, we will delete our existing cookies (except for the session cookies) and set specific cookies to remember your choice (consent_cookies, eu_optout, piwik_ignore).

Third-party cookies

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To view this third-party content, you first have to accept their specific terms and conditions. This includes their cookie policies, which we have no control over.

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Third-party providers on CORDIS website:

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