Livrables
Coaching of decision makers including the SPREM project owner via phone web meetings and face to face meetings Coaching of SPREM Coordinators and other managers via phone web meetings and face to face meetings
Report on the SPREM methodology and supporting tools to be developed• Mapping of current SPREM approaches in other countries: o Desk research on recent research and other publications, o Interviews with SPREM managers in front running municipalities (e.g. Rotterdam, Amsterdam, Utrecht in the Netherlands, …). • Analysis and assessment of current real estate management practices in Belgium: o Interviews with public real estate managers of three municipalities that are considered as ‘best in class’ regarding real estate management (e.g. City of Antwerp), o Interviews with public real estate managers of three municipalities that can be considered as representative for the target group, o Review of the SPREM approach of The Facility Company itself. • Development of the most appropriate SPREM approach for Public Clients: o Development of the general SPREM approach, o Adaptation of SPREM to specific Public Clients groups: Municipalities with a large Real Estate portfolio, Municipalities with a medium Real Estate portfolio, Municipalities with a small Real Estate portfolio, Public Clients at the Flemish Regional Level. o Development of the SPREM implementation roadmap. • Defining data and information requirements: o Defining data and information requirements for SPREM, o Defining data and information requirements at a strategic level, o Development of SPREM Performance Indicators, o Development of the requirements of the SURE2050 platform, • Review of methodology: o Development of a review checklist that will be used during the coaching, o Development of a questionnaire for Public Clients, o Analysis of methodology based on feed-back of Public Clients and internal evaluation, o Adaptation of methodology.
Presentations or/and other material for ad hoc workshopsPresentations orand other material for ad hoc workshops
Adapted supporting tools excl. SURE2050 platformAdapted supporting tools excl SURE2050 platform
Plan for programme continuationEvaluation of the need for a programme continuationDescription of the programme or programme options including potential programme owners This can be one comprehensive programme or several programmes distributed to different programme ownersConditions to continue including finncially viable cases for a further rollout of the program
Project logo that will be used in the marketing of the project and by participating Public ClientsPresentations to be used during training for sessions in 2020
Presentations to be used during training for sessions in 2019
Presentations to be used during training for sessions in 2019Report on the training methodology
• Development of the most appropriate training approach: o Assessment of the different training approaches and the pros and cons of each approach, o Compatibility with the SPREM methodology (Task 3.1) and its impact on training topics and approach, o Development of the approach for Public Clients at the political level, o Development of the approach for SPREM coordinators and other managers, o Investigate synergies between the trainings to both target groups, o Review and adaptation of trainings.
Learning materials 2 of V LO (The Facility Company)Learning materials The Facility Company will organise 2 seminars on SPREM as part of its Real Estate Forum
Evaluation of the projectConsolidating of evaluation reports of trainings T44 and T43 progress monitoring T41 and coaching T51 52 and 53Evaluation by all Public Clients via a web based questionnaireEvaluating including Public Clients evaluation own monitoring and evaluation of results Summary of the investments and energy related impact indicators including proof of investments based on a template provided by EASME This will also contribute to the preparation of D15
Report on training sessions (7) of the first round (until June 2020)Organisation of two times three workshops for decision makers at the strategic level Mayor Aldermen Municipal Secretary in each provinceoOrganisation of a first round of three workshopsoAdministration including a questionnaireoInput for review Task 22oOrganisation of a second round of three workshopsoAdministration including a second round questionnaireoInput for Evaluation Report Task 61
Presentations of one webinar on SPREM and SECAPsElectronic Brochure introducing SURE2050 to Public Clients
Report 1 Coaching for SPREM
Coaching of decision makers including the SPREM project owner via phone web meetings and face to face meetingsCoaching of SPREM Coordinators and other managers via phone web meetings and face to face meetings
Text of proposed agreement to be signed by Public ClientsPresentations of a half day event prior to the second round of training of Public Clients
Presentations ofOrganisation of a half day event prior to the second round of training of Public Clients recruitment process. At least 40 participants.
Report on sustainable investments that are launchedPresentations of a public half day event
Presentations of a public half day event at the start of the proposed action to introduce SURE2050 to Public Clients and stakeholders Targeting at least 40 participants
Policy recommendationsPolicy recommendations to all municipalities based on the Evaluation of the project T61 and recommendations from the SURE2050 ConsortiumPolicy recommendations to the Flemish level with the objective to support future energy and climate policyPolicy recommendations to the EU level with the objective to support future EU energy and climate policy on buildings
Report on the SPREM methodology and tools review excl. platformReview of 31
Presentations of at least two events in English (e.g. EU Sustainable Energy Week, SEI Forums)Presentations of at least two events in English eg EU Sustainable Energy Week SEI Forums
Report on Public Clients that joined the programme in 20196 regular newsletter articles
At least 6 communications to all Public Clients via the regular newsletters of the Consortium Partners
A minimum of 10 press releases/presence to the Flemish mediaA minimum of 10 press releasespresence to the Flemish media general newspapers and more specialised media
Report on reviews of the relationship methodology and training methodologyLearning materials 1 of VL O (Facility Company)
Learning materials The Facility Company will organise 2 seminars on SPREM as part of its Real Estate Forum
Presentations to be used in second round of sessionsSURE2050 will be presented at a minimum of 12 provincial and regional events, including one full-day event on project results
SURE2050 will be presented at a minimum of 12 provincial and regional events including one fullday event on project results
Final Publishable ReportThe project will prepare final publications that will include important lessons learnt recommendations guidance for replicators and detailed information on the projects process as well as signed contracts and contractual arrangements Any sensitive and confidential information eg prices etc can be removed from these contracts if necessary The final publications should be professionally designed attractive and tailored to the target group The publications should be produced in national language and translated in English 300 hardcopies in national language and 200 in English The text in English will be copyedited by a native speaker An executive summary of the results max 5 pages should be made available electronically and in the following languages English French German Italian Spanish and PolishThe content and final draft of the publishable report must be approved by EASME before publication
Supporting tools with the exception of the SPREM moduleAnalysis of the tools necessary for SPREMMapping of available supporting tools oAvailable tools in Belgium and in particular in the SURE2050 consortium oAvailable tools in other countriesDevelopment of web based SPREM library for Public Clients oSelection of a web platform to use as a library eg SharepointoLibrary structureoSelection of documents and uploading Development of toolsoGuideline on SPREMoGuideline on the SPREM implementation roadmapoGuideline on SPREM data and performance indicatorsoGuideline on Sustainable Public Procurement including Energy Performance Contracting oTemplate of a SPREM Strategic PlanoSpreadsheet for Real Estate InformationoSURE2050 platform Review of the toolsoDevelopment of a review checklist that will be used during the coaching oDevelopment of a questionnaire for Public Clients oAnalysis of what can be improved based on feedback of Public Clients and internal evaluationoAdaptation of tools
Report on the training sessions (7) of the second roundReport on the training sessions of the second round
Project Leaflet (350 copies)Project Leaflet 350 copies distributed at a minimum of 3 events organised by VEB for Public Clients where SURE2050 will be presented
Adapted SURE 2050 platform
At least 6 direct communications to all Public Clients at different levels
At least 6 direct communications to all Public Clients at different levels emails ebrochure at the start one ebrochure at the start of the second round of trainings initial and follow up calls All communication will be registered
SURE2050 website in Dutch and partly in English.SURE2050 website in Dutch and partly in English
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